About MeetingCalc
We build free, privacy-first tools that help teams see what their meetings actually cost — and run fewer, better ones.
Why we built this
Meetings feel free because no invoice ever arrives. But every meeting quietly bills the salaries of everyone in the room, and those hours add up to real money and lost focus. MeetingCalc started as a simple idea: if you could see that number, you'd make better decisions about how your team spends its time.
So we built a meeting cost calculator that turns duration, attendees, and pay into an honest figure — and then kept going, adding calculators for standups, all-hands, sprint planning, interviews, and more, alongside practical guides on running meetings well.
Private by design
Every calculation runs in your browser. We never see, store, or transmit anything you type.
Free, no signup
No accounts, no trials, no paywalls. The tools are supported by unobtrusive ads.
Genuinely useful
Practical numbers and advice you can act on, not vanity metrics or fluff.
What we believe about meetings
We're not anti-meeting. Meetings are essential for decisions, debate, sensitive conversations, and building trust. The goal isn't zero meetings — it's intentional ones: the right people, for the right reason, for no longer than needed. Our research-backed statistics and guides like reducing meeting costs and async vs meetings are all aimed at that balance.
How the calculators work
The core formula is simple: cost = length (hours) × attendees × loaded hourly rate. The "loaded" rate adds benefits, taxes, and overhead on top of base salary — typically 1.25× to 1.4× — so the number reflects the true cost to the business. Recurring meetings multiply that by how often they happen across the year. Everything is an estimate, but a useful one for making decisions.
Privacy & how we're funded
MeetingCalc is free and supported by advertising. We don't sell data — in fact, the calculators don't send your inputs anywhere at all. For the full details, see our privacy policy and terms of use.
Get in touch
Have feedback, a correction, or an idea for a tool you'd like to see? We'd love to hear it — reach us via the details on our contact section.