Weekly Meeting Cost Calculator
That standing weekly sync feels small — but it runs 52 times a year, billing everyone's salary each time. See what a recurring weekly meeting really costs per session, per month, and per year.
Compare it against other meeting types
Use the full calculator for one-off meetings and any frequency, or see what a daily standup or all-hands costs.
Open the Meeting Cost Calculator →How the weekly cost is calculated
Per meeting, the cost is length (hours) × attendees × hourly rate × loaded multiplier. We then multiply by how many weeks a year the meeting actually runs (most teams skip a few for holidays) to get the annual total. The loaded multiplier covers benefits, taxes, and overhead so the figure reflects the true cost to the business.
Why recurring meetings deserve scrutiny
A one-off workshop gets planned carefully because it feels like an event. A standing weekly meeting slips onto the calendar and stays there for years, rarely re-examined — yet it's often the more expensive of the two once you add up every occurrence. Auditing your recurring meetings is usually the single highest-leverage way to reclaim time and money.
- Ask whether every recurring meeting still has a clear purpose.
- Trim the invite list to people who act on the outcome.
- Try every-other-week and see if anything actually breaks.
- Replace pure status updates with a written channel post.
For the full approach, see our reducing meeting costs guide, or run the "could this have been an email?" check.
Frequently Asked Questions
A one-hour weekly meeting with 6 people at a $70/hour loaded rate costs about $420 per session — roughly $21,800 a year. The per-session cost repeats up to 52 times, which is what makes recurring meetings expensive.
The cost compounds. A modest weekly meeting multiplies by the weeks in a year and by the number of attendees, so a small standing meeting can quietly outcost a large one-off event.
Shorten it, trim the invite list, move to every other week, and shift status updates to writing. Cutting a 60-minute meeting to 40 saves a third of the annual cost.