Calculate the Real Cost of Your Meetings
MeetingCalc helps you understand the true financial impact of your meetings and make data-driven decisions to optimize team productivity. 100% free. No signup required.
Calculate NowMeeting Cost Calculator
Meeting Cost Summary
Single Meeting Cost
$250.00
Annual Meeting Cost
$13,000.00
Total Staff Hours Per Year
260
Productivity Impact
Medium
Why Use MeetingCalc?
Reveal Hidden Costs
Understand the true financial impact of meetings on your organization by calculating salary costs, opportunity costs, and productivity impacts.
Boost Productivity
Use data to identify inefficient meetings and improve your team's productivity by making informed decisions about meeting frequency and attendance.
100% Private & Free
All calculations happen in your browser. No data is sent to our servers. No account creation or payment required. Just a useful free tool.
How to Use MeetingCalc
Enter Meeting Details
Provide the duration, frequency, number of attendees, and average hourly rate for your meeting. For hourly rate, use the fully loaded cost (salary + benefits) for most accurate results.
Review the Results
See the calculated cost for a single meeting and the projected annual cost. We also provide the total number of staff hours spent annually and a productivity impact assessment.
Make Data-Driven Decisions
Use the insights to optimize your meeting schedule, adjust attendee lists, or reimagine your meeting format to improve efficiency and reduce costs.
What Users Are Saying
"MeetingCalc helped us realize we were spending over $50,000 annually on one recurring status meeting. We redesigned it and saved 20 hours per week across the team."
"As a startup founder, every minute counts. This calculator showed us exactly where our meeting time was being wasted. Simple but incredibly impactful tool!"
Frequently Asked Questions
The calculator provides a good estimate based on the information you provide. For the most accurate results, use the fully loaded employee cost (salary + benefits) rather than just the base salary. Keep in mind that the true cost of meetings also includes less tangible factors like context switching and meeting preparation time.
Absolutely. All calculations are performed entirely in your browser. We don't collect, store, or transmit any of the data you enter. There are no cookies, trackers, or user accounts.
Not at all! Meetings are essential for collaboration, alignment, and building relationships. The goal is to make your meetings more effective and intentional. Use the calculator to identify which meetings might need restructuring, fewer attendees, or could be replaced with asynchronous communication.
There are several effective strategies: reduce meeting frequency, shorten meeting duration, limit attendees to only those who truly need to be there, have clear agendas and objectives, consider asynchronous alternatives, and implement meeting-free days.
Yes, MeetingCalc is completely free to use. There are no premium features, subscriptions, or "free trials" that later require payment. We built this tool to help teams work more efficiently.